Maximizing Staff Efficiency
In these difficult days where making staff cuts have become increasingly common, anything you can do to maximize the efficiency of your remaining staff will pay off now and in the future. Explore the following options to maximize efficiency with DPN:
Recurring - Streamline data entry into DPN by using options such as recurring accounts payable, recurring agent receivables, and recurring journal entries. Recurring can go well beyond the normal monthly recurring payments that seldom change such as rent or lease payments. Consider the following examples:
MLS Dues – if you pay the MLS bill and charge back the dues, fines, and agent purchases to the agents than you may want to consider using recurring accounts payable. Even if the amount to be paid to MLS changes monthly, the bulk of the distribution of this invoice remains the same. The dues amount seldom changes. You will have terminated agents drop off and new agents added, you will have fines and purchases differ each month but if you can essentially reduce data entry to these items, you have eliminated a great deal of time for your processors. Consider recurring accounts payable a "template" for data entry and with the starting point already in place each month you have a head start!
Payroll – consider using recurring journal entries as a template for entering your payroll entries. You may need multiple batches to accommodate your pay periods. For example if your payroll is bi-weekly, you will need three batches to accommodate the 2 months during the year when 3 payrolls are processed. Again working from a template means you enter only changes, the information that remains the same time after time is never touched. Even if you have some part-time employees who may not be paid every payroll, leave them in the template and change the amounts to zero.
For questions or assistance using the DPN recurring options, please contact DPN Customer Support at 1-800-955-3282.